About the role:
An exciting opportunity to join Thames Water as a Personal Assistant & Business Support has come up, this is to help cover Maternity leave. You will aid and support to Executive Leadership Group (ELG) members to help them and their team meet their operational, commercial, and professional objectives. In addition, provide business support to the wider management team.
Key Accountabilities:
- Act as the first point of contact for enquiries from internal or external customers, meeting and greeting key stakeholders.
- Handling sensitive information on behalf of senior management.
- File and maintain data in accordance with data protection laws, business procedures, established standards and service levels, using company-specific systems, ensuring records are accurate and up to date
- Produce standard reports, preparing papers, presentations, and documents for use by the ELG member, their team or department, ensuring stakeholders are prepared in advance.
- Diary management for ELG member and direct management team. Organise meetings, events, and departmental activities.
- Taking minutes and recording actions where appropriate as well as arranging travel and booking venues as needed.
- Manage ELG member diaries and expenses as well as raising purchase orders as requested
- Ensuring approvals and ELG authorisations are dealt with in a timely manner.
- General business support for leadership team including but not limited to the following:
- Management of shopping carts and PPE orders across OPALIM.
- Preparing of induction packs for new starters.
- Note taking for hearings in line with Thames Water policies and procedures.
- Management of Documentum, granting access and permissions.
- Management of lead team annual leave and escalation rotas.
- Booking travel.
To be successful you will have the following skills and background:
- Courteous and highly organised professional with excellent verbal and written communication skills.
- Providing personal assistance and administrative support to senior leaders.
- Reasonable numeracy skills.
- Can do self-starter with the ability to learn and apply knowledge of the business area.
- Fully able at using Office software including, Powerpoint, Word, Excel. Quick to learn new corporate IT systems e.g. SAP, Documentum.
Benefits:
- Competitive salary package
- Excellent contributory pension
- 24 days holiday per year increasing to 28 with the length of service and a wider benefits scheme
- Season ticket loans
- Voucher scheme giving you money off in major retail outlets
- Loyalty awards for continuous service plus much more, including our referral scheme, where you can receive £750 for helping someone get a permanent position within the company
- We’re also proud to be here for our local community, offering everyone two days paid volunteer leave a year, as well as proudly supporting a lot of local events and charities.
Click here to find out more about working at Thames Water
About us:
Thames Water is the UK’s largest water and wastewater company. We make a daily difference to millions of customers by supplying 2.7 billion litres of world-class water to around 10 million homes.
As our world changes, the need to take care of our most precious resource is greater than ever, both locally and globally. That’s why, at Thames Water, every one of our actions, big and small, matters every day. Water is essential to daily life, and that means our business is always open. We’re passionate about providing world-class tap water, now and for the future.
We’re also turning waste into power, self-generating 20% of the energy we use and, in turn, doing our bit for the planet. We’re reducing plastic waste by celebrating our tap water and rolling out an ambitious water fountain project. We’re using our voice to lobby for change and partnering with WaterAid to provide clean water to the world’s poorest communities.
Together, we’re building a better future for our customers, our region and our planet.
Thames Water is a unique, rewarding and diverse place to work. If you join our team, you’ll enjoy fast-tracked career opportunities, flexible working arrangements and unparalleled benefits. We’re also proud to be an equal opportunity employer, Stonewall Diversity Champion and Disability Confident Leader, welcoming individuals from all walks of life and leading the way with award-winning mental health and well-being strategy.